Conference Room Tech

Design a high-performing conference room with AV solutions built for hybrid meetings, executive presentations, and cross-functional teamwork. Our setups combine dual displays, intelligent video conferencing, and crystal-clear audio to support collaboration at scale — whether your teams meet in person or remotely.

Capacity: 6-12 people

Find the Perfect Room Setup for Your Team

Your Essential Conference Room Setup Checklist:

Advanced room scheduling display that provides clear, up-to-date booking information outside each conference room.

Integrated audio DSP system that optimizes sound clarity and balances acoustics throughout the space.

Automated lighting and shading controls that create an optimal environment for video conferencing and presentations.

High-performance video codec that ensures seamless, high-quality video processing for all conference sessions.

PRINCETON CONFERENCE TECH

Discover Other Conference Room Solutions

HUDDLE ROOM

Perfect for small, agile team meetings, quick discussions, and spontaneous collaboration sessions. Equip your huddle space with the Logitech MeetUp Camera, Poly Sync 20 Speakerphone, and easy-to-use Barco ClickShare for seamless wireless presenting.


MEETING ROOM

Ideal for day-to-day check-ins, client calls, and hybrid team collaboration. Outfit your meeting room with the Logitech Rally Bar, add clear audio capture via the Shure MXA710 Microphone, and manage video conferencing with the Neat Pad Controller — engineered for reliable, high-quality communication.

LECTURE ROOM

Built for presentations, lectures, and training sessions in larger spaces. Ensure visibility and clarity with the Epson Pro Laser Projector, Sennheiser Wireless Presenter Mic, and Extron MediaLink Controller to manage audio-visual seamlessly.


Frequently Asked Questions

Got questions about room setup, video conferencing systems, or AV equipment requirements?

Find expert answers on everything from essential device checklists and video conferencing equipment costs to choosing between projectors vs. displays and configuring Microsoft Teams Rooms. Dive in to learn how to build a reliable, high-performance conference space.

What are the best ways to support hybrid teams in large spaces?

Supporting hybrid teams in large rooms like conference rooms, auditoriums, or amphitheaters requires a strategic AV setup that prioritizes both in-room engagement and remote visibility. The most effective setups integrate:

  • AI-powered conferencing cameras for intelligent speaker tracking and clear framing
  • Ceiling microphone arrays for consistent audio pickup across the room
  • Dual-display configurations to share content and remote participant views simultaneously
  • Touch panel control systems to manage inputs, lighting, and conferencing platforms from a single interface

For larger venues like auditoriums or atriums, we also recommend distributed sound systems and multi-camera systems to maintain AV clarity across large areas.

Explore our AV solutions for hybrid teams or learn more about specific room types to find the right fit for your use case.

Are your AV systems scalable for growing organizations?

Scalability is built into how we approach AV design. Our solutions use modular, future-ready hardware and software that adapt as your needs evolve. Whether you're equipping a single meeting room or expanding across multiple lecture spaces, conference areas, or open atriums, we make it easy to grow without starting over.
Our systems support:

  • Multi-room deployments with centralized control
  • Interoperability with Microsoft Teams, Zoom, and Google Meet
  • Flexible AV configurations tailored to team size and collaboration style

Explore how we help teams scale through AV automation services and partnerships with trusted brands like Logitech, Crestron, and Poly.

Can we integrate new AV equipment into an existing Zoom or Microsoft Teams environment?

Absolutely. We specialize in platform-agnostic AV integration, meaning we can upgrade your hardware without disrupting your workflow. Most of our AV devices and systems are certified for seamless compatibility with:

  • Microsoft Teams Rooms
  • Zoom Rooms
  • Google Meet
  • BYOD (bring your own device) setups

Whether you're outfitting a huddle room or upgrading an executive boardroom, our team ensures your AV gear integrates smoothly with your existing conferencing platform.

Explore AV solutions for Microsoft Teams or Zoom-compatible devices to get started.

How can we future-proof our AV technology?

Future-proofing your AV setup means choosing scalable, software upgradable, and interoperable technologies that adapt as your needs change. We recommend:

  • Using open architecture systems like Crestron or Q-SYS for centralized control
  • Selecting devices with firmware support and OTA (over-the-air) updates
  • Incorporating 4K-ready displays, AI-enabled cameras, and cloud-based management tools

We also help clients plan for future expansion by designing rooms with flexible connectivity, hidden conduits, and modular AV furniture. Read our guide to future-proofing your AV investment or browse recommended AV devices by type.

Do we still need a touch controller if employees use BYOD laptops?

Yes — a centralized AV touch controller improves ease of use and reduces downtime, even in BYOD environments. With a touch controller:

  • Users can start meetings, manage inputs, and adjust audio-visual settings without relying on a personal device.
  • IT teams can enforce consistency and monitor system health remotely.
  • You streamline collaboration across multiple spaces with one-touch join, room presets, and intuitive UI.

For smaller rooms like huddle spaces, you might opt for simplified touch control, but in larger rooms, the benefits are critical. See our touch panel control devices for seamless BYOD compatibility.

Is a TV or a projector better for my workspace?

It depends on your room size, lighting, and intended use. For small-to-medium rooms, a high-resolution TV display offers sharp visuals, low maintenance, and seamless integration with video conferencing systems.

For larger rooms or spaces with bright ambient lighting, a laser projector or LED video wall may provide better visibility across longer distances. These professional-grade solutions are ideal for presentations, client meetings, or training sessions in lecture rooms and auditoriums.

Check out our conference room display solutions to compare setups and see which fits your space best.

What sustainable options exist for reducing AV energy consumption?

Sustainability is increasingly important in AV design. We offer several ways to reduce the energy footprint of your AV systems:

  • Automated scheduling and room occupancy sensors to reduce unnecessary usage
  • Power-saving modes on displays, speakers, and control systems
    Low-voltage AV over IP systems, which reduce power draw across distributed networks
  • LED-based displays and laser projection, which consume less energy and last longer than traditional tech

Our team can help you design an eco-conscious system that aligns with your company’s sustainability goals. Learn more about energy-efficient AV design and automated AV solutions here.

WANT TO LEARN MORE?

Empowering Your AV Tech Journey

We simplify the complexities of AV integration and conferencing technology solutions to support your digital transformation and hybrid workplace

COST EFFECTIVE

Our ROI driven AV systems and conferencing tools designed to boost productivity and lower operating costs.

INNOVATIVE TECHNOLOGY

We partner with industry-leading brands like Logitech, Poly, and Crestron to deliver cutting-edge conference room technology.

SUPPORT

Dedicated, personalized, and responsive support our AV specialists are here to assist.

OPTIMIZED SOLUTIONS

No one-size-fits-all. We design every solution to match your space, your goals, and your team’s way of working.
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©Copyright Princeton Connective 2026. All rights are reserved.